Médecins Sans Frontières/Doctors Without Borders (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by conflict, epidemics, disasters or exclusion from healthcare. MSF’s actions are guided by medical ethics and the principles of impartiality, independence and neutrality.

MSF Asia Pacific (APAC) is a formal Partnership (between institutional MSF regions Australia, Japan, Hong Kong, and Korea) working towards the development of MSF’s goals for the benefit of MSF operations and patients world-wide.

Responsibilities 

Reporting to the APAC Regional IHR Manager this newly designed role will provide operational and administrative support for the Human Resources and Learning & Development initiatives, ensuring smooth delivery of training programs, recruitment logistics and HR Coordination across the APAC offices. Accountabilities will include:

Training Logistics:

• Organize venues, materials, and participant support for regional and in-country training events
• Coordinate the preparation and planning of courses in collaboration with L&D focal points
• Ensure efficient application, selection, and enrolment processes.
• Update learning materials and resources as needed.
• Send out course participant information including invitations, reminders, follow-up messages, and certificates.
• Send out information to facilitators and support them as needed to prepare programs.

Facilitation Support: facilitate the programs as needed, manage registration, feedback collection, and participate in communication for all training events.

Recruitment Administration: Support IMS recruitment activities for Malaysia and Thailand, including candidate communication and onboarding logistics.

APAC L&D Working Group Administration: Schedule meetings, take minutes, and manage documentation for APAC L&D Working Group and HR Community of Practice.

Data Management: Maintain accurate records of L&D participation, recruitment processes, and peer support programs.

Communication: Coordinate information flow between APAC HR teams and support knowledge-sharing initiatives.

Compliance Support: Assist with implementation of HR policies and local compliance requirements.

Requirements 

To be successful in this supportive role you will be comfortable managing competing priorities across multiple time zones and cultural contexts. You will have a strong attention to detail and will be motivated by working with a humanitarian aid organisation. Ideally you can demonstrate:    

• Bachelor’s degree in HR, Education, or related field.
• 3–5 years of HR coordination and/or L&D administration experience.
• Experience working in an international or cross-cultural NGO environment.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and collaboration tools.
• Fluent written and verbal English language skills; Bahasa Malaysia or Thai an advantage.
• Experience in event or training logistics preferred.

Applications

Select the Apply button and upload your resume and cover letter. Applications will be reviewed on receipt via the MSF Australia office.

The position is open to residents of Malaysia. Regional APAC positions are contracted via the MSF Australia office.

For more information, see the job description and MSF APAC LinkedIn page  or contact the Talent Acquisition team with any questions via MSFAOfficeRecruitment@sydney.msf.org