Médecins Sans Frontières/Doctors Without Borders (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by conflict, epidemics, disasters or exclusion from healthcare. MSF’s actions are guided by medical ethics and the principles of impartiality, independence and neutrality.

MSF Asia Pacific (APAC) is a formal Partnership (between institutional MSF regions Australia, Japan, Hong Kong, and Korea) working towards the development of MSF’s goals for the benefit of MSF operations and patients world-wide.

Responsibilities 

Reporting to the APAC Regional Director this newly designed role will establish, manage and strengthen business, financial, administrative and governance systems of the new MSF APAC Malaysia Branch Office, ensuring it operates effectively, compliantly and in alignment with the strategic objectives of the MSF APAC Partnership.  Accountabilities will include

Financial Management: Work with MSF Australia to oversee financial operations of the Malaysia Branch Office and APC, working together to ensure robust financial management including budgeting, forecasting, expenditure tracking, bookkeeping, and financial reporting.

Systems Establishment: Develop and maintain financial, administrative, and operational systems required for a compliant and well functioning CLBG.

Audit & Compliance: Coordinate annual audits and ensure timely preparation of statutory filings, returns, and regulatory submissions with SSM and relevant Malaysian authorities.

Legal Liaison: Work with the Company Secretary, external counsel, and regulators to ensure all permits, licenses, and statutory requirements are satisfied.

Risk & Compliance Management: Develop, implement, and monitor the Branch Office’s risk and compliance frameworks in alignment with MSF’s global standards. Ensure that all regulatory reporting and submissions are made on time and accurately.

Supplier & Contract Management: Procure and manage contracts with vendors, suppliers, consultants, and service providers.

Office Administration: Ensure efficient daily office operations, facilities management, procurement of equipment, and general administrative support.

Hosting Support: Act as liaison between the Branch Office and MSF entities hosted or collaborating in Malaysia, facilitating logistical, administrative, and operational requirements.

Policy & Practice Development: Draft and maintain policies and procedures covering finance, HR, procurement, risk, governance and office administration.

Governance Support: Provide administrative support to the CLBG Board of Directors, including meeting scheduling, agenda preparation, minutes, compliance registers, and coordination with the Company Secretary.

APAC Forum Administration: Provide administrative support to the APAC Forum, including meeting organization, documentation, and record‑keeping.

Safety & Compliance: Demonstrate responsibility for all relevant elements of the Safety Management Framework

Requirements 

To be successful in this key role you will have experience building office environment and systems from scratch, and will be confident identifying operational risks early and developing practical fit for purpose solutions. Ideally you can demonstrate:    

• Degree in Business Administration, Finance, Accounting, Management, or related field.
• Minimum 5 years of experience in a leadership role managing finance, operations, business management, or NGO administration.
• Strong understanding of Malaysian statutory compliance (SSM, audit requirements, governance frameworks).
• Experience establishing administrative or financial systems in a start‑up or NGO environment.
• Excellent organizational, problem solving, and multitasking skills.
• Strong interpersonal and communication abilities; able to work effectively with diverse stakeholders.
• Experience with HR processes, payroll, or recruitment administration (desirable).
• Experienced in liaising with and reporting to a Board of Directors.
• Fluency in English; Bahasa Malaysia an asset.
• High degree of integrity, confidentiality, and judgement

Applications

Select the Apply button and upload your resume and cover letter. Applications will be reviewed on receipt via the MSF Australia office.

The position is open to residents of Malaysia. Regional APAC positions are contracted via the MSF Australia office.

For more information, see the job description and MSF APAC LinkedIn page  or contact the Talent Acquisition team with any questions via MSFAOfficeRecruitment@sydney.msf.org